INDUSTRY NAME
Interior, Construction & Manufacturing Firm
LOCATION
Dubai
PLATFORM
Events.Studio AGM Platform
SERVICES
Globibo’s end-to-end virtual AGM services include:
- Custom registration workflows with tailored email templates
- Video conferencing solution with real-time coordination
- Speaker rehearsals
- Voting panel setup (covering pre-voting, live voting, and share/lot-based voting)
- Q&A panel moderation
- AGM analytics & audit trail reports
- Participant technical support
EQUIPMENTS USED
- Globibo Virtual AGM Platform (with integrated video conferencing)
- Server landscape with 4 support laptops
A Nasdaq-listed company recently hosted its virtual Annual General Meeting (AGM) with support from Globibo. With 30 key investors and auditors joining remotely, the company experienced a well-organized, interruption-free event. The smooth execution reflected the company’s commitment to effective stakeholder communication—backed by thorough planning and reliable event support to meet regulatory and engagement goals.
Globibo Delivers End-to-End Virtual EGM for Global Interior Company
For the 5th consecutive year, Globibo provided a secure, user-friendly, and fully equipped virtual platform for the Extraordinary General Meeting (EGM) of a Nasdaq-listed company specializing in interior solutions, construction, and manufacturing. The goal was to deliver a reliable, professional, and interactive virtual experience for stakeholders across different regions, where these 30 senior representatives could access event details, join the live session, ask questions, vote in real-time, and receive timely updates – all while meeting compliance and audit requirements.
Globibo provided the Events.Studio platform, along with all required detailed pages, which should include email notification to a verified list of participants, login credentials, an information page showing event details, a Q&A panel, Audit reports, AGM Analytics, a Voting panel, and video conference integration via Zoom.
Participants
30
Platforms
2
Day
1
Recommend
96%
SET UP
Globibo supported in the lead-up to the event:
- Configure & test the virtual platform
- Conduct multiple training rounds with stakeholders
- Coordinate speaker rehearsals
- Ensure the user journey was intuitive
CHALLENGES
The AGM involved three distinct participant groups:
- Board of Directors
- Individual & Institutional Shareholders
- Auditors & Legal Counsel
Some individuals belonged to multiple categories, which created ambiguity in communication workflows, particularly regarding the correct registration confirmation emails and login paths.
MANAGEMENT OF CHALLENGES
Globibo’s team worked closely with the client to identify overlapping participant profiles, clarify the groupings, and ensure each stakeholder received the correct email communications. A structured and personalized approach ensured accurate participant segmentation.
Globibo recently had the privilege of organizing a virtual Extraordinary General Meeting (EGM) for a prestigious NASDAQ-listed company. Our team successfully facilitated a full-day training session for 30 participants.
ROLES / TEAM MEMBERS
01
Remote Technical Support Platform Configuration and Events.Studio interface setup.
02
Remote Streaming Manager
Oversaw the live broadcast, content flow, and client coordination.
03
Remote Participant Support
Provided real-time technical assistance via live chat.
The client commended Globibo for the smooth execution and consistent support, highlighting our commitment to delivering professional and glitch-free AGM experiences year after year.
