Globibo facilitates a successful Virtual AGM

Globibo facilitates a successful Virtual AGM Platform for NASDAQ-listed company

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CASE STUDY FOR Virtual AGM

Globibo was entrusted with organizing a virtual Annual General Meeting (AGM) platform for a prominent interior construction and manufacturing company listed on NASDAQ. The objective was to provide all participants with a comprehensive and seamless virtual experience, ensuring efficient management of AGM proceedings and facilitating meaningful engagement.

INDUSTRY NAME

Interior Construction & Manufacturing Firm

LOCATION

Dubai

PLATFORM

Video Conferencing Integration

SERVICES

Globibo provided a wide range of services for the virtual AGM, including registration management, video conference integration, speaker coordination, voting panel setup (pre and live voting, share/lot-based voting), Q&A panel management, audit reports, AGM analytics, and participant support. A 2-hour recording (video/audio) of the full AGM was also provided for future reference.

SETUP

Globibo dedicated approximately 5 man-hours to set up, configure, and provide project and execution support prior to the event day. This involved configuring the virtual AGM platform, integrating necessary technologies, several rounds of training for key stakeholders, and ensuring a seamless user experience for participants.

CHALLENGES

The Client had 3 groups of participants: the Board of Directors, shareholders who had voted in advance, and shareholders who would be voting live during the AGM. There were several participants who were in more than 1 group. We had 3 confirmation of registration email templates (1 for each group). For example, a board of directors was also a shareholder who had voted in advance. So when we had to send out the invitation email, it had to be clarified which email template had to send.

After a lot of pre-work and preparation, it felt great to see that the actual AGM went super-fast and smoothly. All presenters managed to get through all content swiftly and participants had no technical challenges to follow the proceedings. The experience for the organizer as well as all stakeholders appeared very seamless.

People

Topic Covered

Days

Management of Challenges

We pointed out to the client all the “overlapping’’ participants and eventually cleared the confusion with the client and structured them accordingly.

Roles / Team Members

Coordinator

The main project coordinator was assigned by Globibo. This person was responsible to coordinate between the client, instructor, material preparation team, and academic / exam board.
Instructor

The instructor was a senior lecturer on digital literacy and analytics platforms. She executed the course, based on standardized course material and games.
Client PIC

The client coordinator facilitated all communication with the students and ensure technical access for all staff.